Understanding Form 956 and 956A: A Complete Guide for Visa Applicants

The Partner Visa application process involves several forms, and understanding which ones you need is key to a smooth submission. Among them, Form 956 and Form 956A are crucial in the Australian immigration process, each serving a unique purpose.

Form 956 authorizes a migration agent or exempt person to act on your behalf, while Form 956A allows you to appoint someone to receive communications from the Department of Home Affairs. These forms help ensure your application is managed efficiently and compliantly.

Understanding which form is relevant to your situation is essential in preventing unnecessary complications and ensuring compliance with the Department of Home Affairs regulations.

What is Form 956?

Form 956, also known as the “Exempt Person of Providing Immigration Assistance,” is required when an authorized exempt person is helping a visa applicant with immigration matters. Here’s what it involves:

• Purpose: This form authorizes a registered migration agent or an exempt person to act on behalf of the applicant in their dealings with the Department of Home Affairs. This means the agent can represent the applicant in all communications, submissions, and negotiations, ensuring the application is handled professionally and efficiently.
• Who Should Use It: Visa applicants who have engaged a registered migration agent or an exempt person need to fill out this form. It’s particularly beneficial for those who may not be familiar with the intricacies of the immigration process and prefer to have an expert manage their application.
• Information Required: Details about the migration agent or exempt person, including their registration number and contact information, along with the applicant’s details. Ensuring the accuracy of this information is critical, as any discrepancies could lead to delays or complications in processing the application.

What is Form 956A?

Form 956A, titled “Appointment or Withdrawal of an Authorised Recipient,” is used to appoint or remove an authorized recipient who can receive documents on behalf of the visa applicant. Here’s a closer look:

• Purpose: It allows visa applicants to appoint someone to receive correspondence from the Department of Home Affairs on their behalf. It also serves to withdraw that authority if necessary. This is particularly useful for applicants who may not be available to receive communications directly, ensuring important information is not missed.
• Who Should Use It: Any visa applicant who wishes to have an authorized recipient manage their communication with the Department. This can include friends, family members, or legal representatives whom the applicant trusts to handle sensitive documents and information.
• Information Required: Details about the authorized recipient, such as their name and contact information, along with the visa applicant’s details. Providing accurate and up-to-date contact information is crucial to ensure seamless communication and avoid any unnecessary delays.

The Difference Between Form 956 and Form 956A

A common question is: “What is the difference between Form 956 and Form 956A?” While both forms involve third parties in the immigration process, they serve distinct functions:

• Form 956 is about appointing a migration agent or an exempt person to provide immigration assistance. It focuses on the representation aspect, allowing the agent to act on behalf of the applicant in all interactions with the Department of Home Affairs.
• Form 956A is about appointing or withdrawing an authorized recipient who will receive communications on behalf of the applicant. This form is more about managing correspondence and ensuring that the applicant receives timely updates and information.

Understanding these differences is crucial for ensuring that the right form is used for the right purpose. Using the wrong form can cause misunderstandings and delays. It is important to be clear about what each form is for and how to use it.

When Will You Need a Form 956 or Form 956A?

Knowing when to use these forms can save you time and prevent delays in your application process. Here’s a quick guide that can help you identify the right moments to utilize these forms:

When to Use Form 956

• You are using a registered migration agent or an exempt person to assist with your visa application. This ensures that someone with the expertise and knowledge of immigration laws and procedures handles your application.
• You need to authorize your agent to act on your behalf in all dealings with the Department of Home Affairs. This can be particularly helpful if you’re unsure about the process or prefer not to handle it yourself.

When to Use Form 956A

• You prefer to have someone else receive official correspondence related to your visa application. This can be useful if you’re unable to check your mail regularly or are traveling frequently.
• You need to withdraw the previous authorization of an authorized recipient. If circumstances change and you no longer want a person to receive your correspondence, this form allows you to revoke that permission.

In both cases, it’s important to ensure that the forms are filled out accurately to avoid any administrative issues. Mistakes or incomplete forms can lead to delays, so take the time to double-check all information before submission.

How to Fill Out Forms 956 and 956A

Filling out these forms correctly is essential. Here’s a step-by-step guide to help you navigate the process with confidence:

Filling Out Form 956

1. Section A: Complete the visa applicant’s details, including your full name, date of birth, and contact information. Double-check for accuracy to avoid any processing delays.
2. Section B: Provide the migration agent’s or exempt person’s details, including their registration number. Ensure this information matches the official records to prevent discrepancies.
3. Section C: Read the declaration carefully, then sign and date the form. This confirms that you’ve understood the terms and conditions and agree to the agent’s representation.

Filling Out Form 956A

1. Section A: Fill in the visa applicant’s details. Similar to Form 956, accuracy here is key to ensuring the form is processed without issues.
2. Section B: Enter the details of the authorized recipient, including their full name and contact information. Make sure these details are current and correct.
3. Section C: If withdrawing an authorized recipient, complete this section. Indicate the recipient’s details and the reason for withdrawal to avoid confusion.
4. Section D: Read the declaration, then sign and date the form. This step is crucial as it validates the changes or appointments you’ve made.

Frequently Asked Questions

Question 1 – Do I Need Both Forms?

You might need both forms if you’re working with a migration agent (Form 956) and also wish to designate someone else to receive your correspondence (Form 956A). It’s not uncommon for applicants to use both forms, especially if they want to ensure comprehensive support and communication management.

Question 2 – What Happens If I Don’t Submit These Forms?

Failing to submit these forms, when necessary, could result in missed communications or delays in processing your visa application. This could impact your timeline and potentially result in additional costs or complications.

Question 3 – Can I Submit These Forms Electronically?

Yes, both forms can be submitted electronically through the Department of Home Affairs’ online services. Ensure you have all details correct to avoid processing delays. Electronic submission is often faster and more convenient, reducing the risk of lost or delayed mail.

Why Choose Emigrate Lawyers?

At Emigrate Lawyers, we provide expert legal advice and tailored immigration solutions to ensure your visa application is handled with precision. Whether you’re appointing a registered migration agent using Form 956 or nominating an authorised recipient through Form 956A, we guide you every step of the way.

✅ Trusted immigration lawyers, not migration agents
✅ Decision-ready applications for faster visa outcomes
✅ Affordable, transparent, and stress-free process

Let our experienced team simplify your migration journey.

Conclusion

Understanding and correctly using Form 956 and Form 956A is key to managing your immigration process smoothly. By knowing their purposes, differences, and the appropriate times to use each form, you can avoid common pitfalls and ensure that your application process is as efficient as possible. Always double-check the details you provide and consult with a registered migration agent if you have any doubts or require assistance.

Navigating the immigration process can be complex, but with the right information and resources, you can manage it successfully. Always stay informed and updated on any changes to immigration policies and form requirements. Proactively managing your application with the correct forms and information will help you achieve your immigration goals with fewer obstacles.

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For further details on related forms and immigration processes, check out our complete guide to Partner Visas here.